10 Best Business Printers 2025 in the United States

The HP Color LaserJet Pro MFP 4301fdw is a robust all-in-one printer tailored for small office teams, making it ideal for business environments. It shines with a high print speed, capable of producing up to 35 color pages per minute, which ensures efficient handling of large print jobs. The print quality is commendable with sharp details, although the maximum color print resolution of 600 x 600 DPI is good, it’s not the highest available in the market.

This printer is designed to support up to 10 users, making it suitable for small teams needing to print, scan, copy, and fax documents frequently. The automatic duplex printing and document feeder add to the convenience, saving time on manual paper handling. Connectivity is well-handled with options for USB, Ethernet, and intelligent Wi-Fi, allowing seamless printing from various devices, including smartphones, PCs, and laptops.

At 45 pounds, it is quite heavy and requires a dedicated space in the office. Security features like HP Wolf Pro Security provide peace of mind by protecting sensitive data. The paper handling capacity is decent, with a 300-sheet input capacity and an output capacity of 150 sheets. One drawback is its power consumption at 585 watts, which could be significant for energy-conscious users. Additionally, while the control method via an app is modern, some users may prefer more traditional controls. This printer is a solid choice for small office environments seeking a reliable and fast multi-functional device, but it may not be the best fit for those with very high-resolution printing needs or limited office space.

The Epson EcoTank ET-2800 is a wireless all-in-one printer designed for basic home and small business use. One of its most significant advantages is the cartridge-free printing system, which utilizes high-capacity ink tanks. This not only reduces the frequency of ink replacement but can also lead to substantial cost savings—up to 90% compared to traditional cartridges, allowing for up to 4,500 pages in black and 7,500 in color on a single set of ink. This feature makes it particularly appealing for users who print frequently and want to minimize ongoing expenses.

In terms of print quality, the ET-2800 excels with its Micro Piezo Heat-Free Technology, producing sharp text and vibrant color images. This makes it suitable for both professional documents and creative projects. The built-in scanner and copier are user-friendly, making it easy to handle various tasks without needing separate devices, which is a plus for small office setups.

On the downside, the print speed might be a concern for those with higher volume needs. With a maximum speed of 10 pages per minute for monochrome and 5 pages per minute for color, it may not keep pace with faster business printers, especially in a busy work environment. Additionally, while the EcoTank system reduces cartridge waste, it still requires careful handling of the ink tanks and bottles during refills, which might be slightly inconvenient for some users. Connectivity options are robust, featuring both wired and wireless capabilities, which is beneficial for modern office setups where multiple devices need to connect to the printer easily.

The Epson EcoTank ET-2800 is a great choice for home users or small businesses looking for an economical, reliable, and versatile printing solution with good quality output. It may not be the best fit for those needing high-speed printing for large volumes.

The HP OfficeJet Pro 8125e is well-suited for small business or home office users who need reliable color printing along with scanning and copying. It offers decent print speeds, with up to 20 pages per minute in black and 10 pages per minute in color, adequate for moderate daily workloads. Print quality is good for business documents and presentations, providing sharp text and vibrant colors, especially on HP photo paper. The printer supports automatic duplex (double-sided) printing and has a 225-sheet input tray, helping with handling larger jobs and reducing paper reloads.

Connectivity options are flexible, including dual-band Wi-Fi, Ethernet, USB, and support for mobile printing via AirPrint or the HP app, making it easy to print from smartphones and laptops. Additional features like a 2.7-inch touchscreen and an automatic document feeder (ADF) add convenience, especially for scanning multi-page documents. The printer also emphasizes security with built-in protections and a sustainable design using recycled materials.

On the downside, the print speed for color is not the fastest compared to some competitors, and it relies exclusively on HP ink cartridges, which may be more expensive over time. This model is better suited for moderate rather than very heavy print volumes. It presents a solid choice for users who want good print quality, wireless flexibility, and some extra features without investing in a high-end or high-volume business printer.