10 Best Business Printers 2025 in the United States

The Brother DCP-L2640DW is a compact, monochrome laser printer designed specifically for small businesses. It combines printing, scanning, and copying functionalities within a small footprint. One of its standout features is its impressive print speed of up to 36 pages per minute, which is ideal for offices that require quick document production. Additionally, the printer supports efficient scanning with speeds up to 23.6 images per minute for black and white, and 7.9 for color, and includes a 50-page automatic document feeder to streamline multi-page tasks.

The print quality is high, with a maximum resolution of 1200 x 1200 DPI, ensuring crisp and clear text and images. This printer offers versatile connectivity options, including dual-band Wi-Fi, Ethernet, and USB, catering to both mobile and networked environments. The Brother Mobile Connect App enhances convenience by allowing users to manage printing tasks from their mobile devices. The printer also supports automatic duplex printing, reducing paper use. The 250-sheet input capacity is adequate for small business needs.

On the downside, it only prints in black and white, which may not be suitable for businesses needing color prints. The initial setup may be slightly challenging for non-tech-savvy users. However, the inclusion of a Refresh Subscription Trial for toner replenishment ensures that you won't run out of toner unexpectedly, and the energy efficiency features make it an eco-friendly choice. The Brother DCP-L2640DW is a reliable option for small offices that prioritize speed, efficiency, and connectivity in their printing tasks.

The Brother MFC-L8900CDW is a robust all-in-one color laser printer designed specifically for business use, making it a strong candidate for small to medium-sized offices. One of its standout features is the fast print speed, capable of producing up to 33 pages per minute in both black and color, which can enhance productivity considerably. The high-quality output, with a resolution of up to 2400 x 600 dpi, ensures professional-looking documents, ideal for presentations and client communications.

Its versatility is another plus. With a 70-page duplex auto document feeder, this printer can efficiently handle both single and double-sided scanning, significantly reducing the time spent on multi-page documents. The built-in 5" color touchscreen makes navigation straightforward, allowing users to create up to 48 shortcuts for common tasks, which is particularly helpful in a busy office environment.

Connectivity options are flexible, offering both wired and wireless capabilities, including NFC for mobile printing. This makes it easy to integrate into different office setups and allows for convenient printing from mobile devices. However, the printer is quite heavy at 63.1 pounds, which may be a challenge for moving it if necessary. The initial cost and maintenance, including toner replacement, can be higher than some inkjet alternatives, particularly for smaller businesses with lower print volumes. Additionally, while the print speed and quality are impressive, some users may find that it takes a bit longer to warm up and print the first page than expected.

The Brother MFC-L3720CDW is a solid choice for small offices looking for a reliable all-in-one printer. It offers good print speeds of up to 19 pages per minute for both color and monochrome prints, which is suitable for moderate office use. The print quality is commendable with a high resolution of 2400 x 600 dpi, providing sharp and professional-looking documents. The duty cycle is robust with a 50-page Auto Document Feeder and a 250-sheet capacity paper tray, minimizing interruptions for refills and handling multi-page documents efficiently.

Connectivity options are plentiful, including dual-band wireless, Wi-Fi Direct, and USB, facilitating easy and secure access for multiple users and devices. The 3.5-inch color touchscreen enhances usability with customizable shortcuts and direct access to cloud-based apps like Google Drive and Dropbox, making it easy to manage print and scan tasks. The Brother Mobile Connect app adds convenience by allowing remote management and monitoring of the printer, including toner levels and reordering supplies.

The printer is quite heavy at 44 pounds, which might be cumbersome for some users to move around. The initial page print time of less than 15 seconds is decent, though it may not be the fastest in its class. While the printer supports duplex (double-sided) printing, the maximum input sheet capacity of 250 sheets might be limiting for larger offices. The 64 MB memory storage capacity may also be on the lower side for handling very large print jobs. With features like auto-duplex, network readiness, and strong mobile integration, the Brother MFC-L3720CDW is a capable and versatile printer for small business environments.